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Program Coordinator
Hybrid In-Office 3days/Week | USA
Program Coordinator supports M² programs by managing logistics, coordinating resources and vendors, and ensuring smooth, high-quality execution of learning events and projects.
POSITION LOCATION
New York City (midtown) or Evanston, IL
WHO WE ARE
M²: The Institute for Experiential Jewish Education’s mission is promoting a proud and inspired community of Jewish educators who possess the personal and professional capacities to help learners find meaning and relevance in Jewish life. We run a broad range of training programs for educators and educational consulting services for organizations. The educators and clients we support are primarily in North America, though M² has a growing presence in Israel and Europe. With offices in New York, Chicago and Israel, we are a nimble, cutting edge and incredibly warm team that is guided by our five organizational values: generosity, humility, rigor, innovation, and integrity.
POSITION OVERVIEW
The Program Coordinator plays a vital role in bringing M²’s learning experiences to life. Reporting to the Senior Program Director, this position serves as the operational backbone of our programs and special projects — ensuring that every gathering, webinar, training, project, and resource is executed with precision, care, and excellence. From managing logistics and materials to coordinating vendors and supporting participants, the Program Coordinator ensures that our educators experience seamless, high-quality learning environments. This role is ideal for someone who takes genuine pride in organization, follow-through, and attention to detail. If you derive satisfaction from checklists completed, materials beautifully prepared, systems running smoothly, and events executed flawlessly, this role will be deeply fulfilling.
KEY RESPONSIBILITIES
Program and Project Coordination and Logistics (40%)
Partner with program team members to ensure immersive, well-executed learning experiences:
- Plan and coordinate all program logistics with exceptional attention to detail.
- Serve as primary liaison to staff and faculty regarding program sessions and materials.
- Research and evaluate venues and vendors aligned with M²’s standards and programmatic needs.
- Once contracted, serve as primary liaison to vendors to ensure flawless execution across catering, A/V, travel, materials, and accommodations.
- Prepare program supplies and learning materials thoughtfully and aesthetically.
- Provide on-site logistical and technical support for in-person gatherings and virtual programs.
- Troubleshoot calmly and effectively in real time, ensuring participants experience programs as seamless and welcoming.
Operational Support (40%)
Serve as the operational engine supporting program delivery:
- Act as internal point contact for core platforms (e.g.,Salesforce, Campaign Monitor, Form Assembly)
- Serve as tech lead for North American Zoom webinars and virtual gatherings.
- Own the full lifecycle of program materials — sourcing, tracking, preparing, packaging, and shipping — ensuring every detail reflects M²’s high standards and aesthetic.
- Manage production and distribution of M²-created resources.
- Track and maintain inventory of program and organizational supplies and materials; manage organizational storage and ensure materials are accessible and organized.
- Coordinate closely with faculty and team members to anticipate and meet all programmatic material needs.
Office Administration (10%)
Contribute to a well-functioning and positive team culture:
- Coordinate internal staff experiences (birthdays, team lunches, outings).
- Manage tracking and coding of organizational accounts (Uber Business, Amazon, supply ordering, travel platforms).
- Lead technological onboarding for new hires.
- Serve as North American support liaison for the M² Board Chair.
- Provide light administrative support as needed.
General M² Support (10%)
- Travel to support in-person programs (1–5 days per program; up to approximately 20 days annually), in addition to semi-annual staff retreats.
- upport members of the Program Team as needed.
- Contribute to M²’s collaborative, values-driven culture.
- Take on additional responsibilities aligned with organizational needs and growth.
SKILLS AND QUALIFICATIONS
- Minimum of 2 years of experience in event coordination, project management, customer-facing operations, or similar roles (experience in a nonprofit or mission-driven organization strongly preferred).
- Exceptional organizational and project management skills with the ability to manage multiple projects simultaneously and accurately. Proven ability to organize systems and track details.
- Strong written and verbal communication skills; professional and welcoming client-facing demeanor.
- Comfort navigating fast-paced and evolving environments with flexibility, calmness and sound judgment.
- Self-directed and action-oriented, with the ability to work independently and collaboratively.
- High comfort level with technology; experience with Salesforce, Monday.com, Campaign Monitor, Canva, or similar platforms preferred.
- Willingness and ability to travel as required.
WHAT M² OFFERS
- Salary range between $63,000-$67,000 USD annually, commensurate with experience and qualifications
- Comprehensive benefits package including generous paid time off, Jewish and nationally observed holidays, professional development support, and additional perks.
- A values-driven, warm, and intellectually rigorous work environment.
- A collaborative team committed to growth, innovation, and meaningful impact in the field of Jewish education.
- Hybrid work environment where staff can work from home two days a week.
Finance and Administration associate
Full time | JERUSALEM, ISRAEL
Keep our operations running smoothly by supporting financial processes, reporting, and day-to-day organizational functions that make our impact possible.
POSITION LOCATION
Full Time Position | Jerusalem, Israel
WHO WE ARE
M²: The Institute for Experiential Jewish Education’s mission is to promote a proud and inspired community of Jewish educators who possess the personal and professional capacities to help learners find meaning and relevance in Jewish life. We run a broad range of training programs for educators and provide educational consulting services to organizations. Our work is generously funded by the US-based Jewish philanthropic community, with additional support from Israel and Europe.
POSITION OVERVIEW
The Finance and Administration Associate will play a key role in supporting M²’s financial and administrative operations, ensuring the smooth management of day-to-day financial processes, vendor and client transactions, reporting, and other operational functions that sustain the organization’s work across its U.S. and Israeli entities.
The ideal candidate is highly organized, detail-oriented, and proactive, with strong financial and administrative skills.
This full-time position is in-person, based in our Jerusalem office and reports to the Vice President, Finance and Administration.
CORE RESPONSIBILITIES
Accounts Payable (50%)
- Manage accounts payable processes, including vendor payments, staff reimbursements, and credit card reconciliations for both U.S. and Israeli entities.
- Oversee vendor agreements and payment schedules to ensure accuracy, timeliness, and compliance with internal procedures.
- Maintain up-to-date financial records and support the preparation of expense and budget reports.
Accounts Receivable (30%)
- Manage accounts receivable processes across U.S. and Israeli entities, including invoicing, tuition payments, and incoming contributions.
- Track and follow up on client and program payments to ensure timely collection and accurate reporting.
- Maintain accurate records and coordinate with relevant staff to support financial reporting and audits.
Additional Responsibilities (20%)
- Provide comprehensive support to the VP, Finance and Administration, across all finance- and administration-related tasks.
- Update and maintain quarterly cash flow projections.
- Assist in preparing materials for both U.S. and Israel financial audits.
- Coordinate with U.S. and Israeli bookkeepers as needed.
- Manage staff tracking systems, including collection of monthly timesheets and maintenance of vacation and professional development records.
- Support administrative needs of the Israel-based office as required.
REQUIRED SKILLS AND QUALIFICATIONS
- Strong command of Microsoft Excel (required); experience with QuickBooks is an advantage.
- Learned and applied experience in bookkeeping and accounting processes, including accounts payable and receivable.
- High proficiency with general office and collaboration software (Microsoft Office, Google Workspace, Monday.com, etc.).
- Strong organizational and financial management skills with a high level of accuracy and attention to detail.
- Excellent written and verbal communication skills in English (mother tongue) and comfortable fluency in Hebrew.
- Strong time management and multitasking abilities; able to meet deadlines while managing multiple priorities.
- Proactive, reliable, and resourceful, with the ability to anticipate needs and take initiative.
- Demonstrated integrity and discretion in handling confidential financial information.
POSITION DETAILS
- The office policy for M² is that Jerusalem-based team members are present in the office in Talpiot, Jerusalem 5 days a week.
- This is a full-time position starting January 5, 2026 with standard work hours of 9:00-17:00 from Sunday – Thursday.
- The gross (Bruto) salary range for this position is 10,000 ILS to 14,000 ILS per month, depending on experience. We also pay standard social benefits, and offer generous vacation and professional development opportunities.
We have no openings available at this time.
Please check back soon!